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MANAGEMENT INFORMATION SYSTEM (MIS)

 

MANAGEMENT INFORMATION SYSTEM (MIS)

An organization's decision-making, coordination, control, analysis, and visualisation activities are all supported by management information systems (MISs), which are computerised systems that gather, analyse, store, and distribute information. It is made to give managers and other users timely, pertinent information so they may plan, organise, and regulate organisational activities more successfully.


A typical MIS's essential elements include:

Data Input: MIS gathers information from a range of sources, including activities, transactions, and outside environments. Manual entry or automatic entry through interfaces with other systems are both options for entering this data.

Data Processing: Using a variety of methods, including sorting, filtering, summarising, computing, and data manipulation, the acquired data is processed and turned into informative information.

Database: MIS stores and arranges the processed data in a central database. Large volumes of data can be efficiently and structuredly stored in the database for quick access and analysis.

Information Output: Users are shown the processed data in reports, graphs, charts, dashboards, and other visual representations. The output is customised to satisfy the unique requirements of various users inside the organisation.

Decision Support: To help managers make wise decisions, MIS offers decision support tools and capabilities. These resources could include simulation tools, forecasting models, data analysis methods, and user-interactive interfaces.

Integration with other Systems: MIS frequently integrates with other organisational systems, including supply chain management (SCM), customer relationship management (CRM), and enterprise resource planning (ERP) systems. Information can move between several functional domains with ease thanks to integration.

Security: MIS integrates security measures to safeguard confidential and sensitive data from unauthorised access.

Improved decision-making, increased operational effectiveness, better coordination and communication, increased productivity, cost savings, and competitive advantage due to timely and accurate information are all advantages of deploying a MIS in an organisation.

In general, a MIS is essential for managing and using information to forward the goals and objectives of the organisation.

Information:
Information is data that is processed and is presented in a form which assists decision- making.it may contain an element of surprise, reduce uncertainty or provoke a manager to initiate an
action.
Data usually take the form of historical records. In contrast to information, raw data may not be
able to surprise us, may not be organised and may not add anything to our knowledge.

DATA-------→PROCESSING ------------- →INFORMATION

System:
The term system is the most loosely held term in management literature because of its use in
different contexts. However, a system may be defined as a set of elements which are joined together
to achieve a common objective. The elements are interrelated and interdependent.
The set of elements for a system may be understood us input, process and output. A system
has one are multiple inputs; these inputs are processed through a transformation process to convert
these input into outputs. The three elements of a system are

INPUT------→PROCESS -------------→OUTPUT

Various functions of information systems:- One of the mostly widely used bases for organizing activities in almost every organization is the business function. Business activities are grouped around functions such as production, marketing, finance and personnel etc... Resulting in the respective department or an area of the business organization. These departments or functional areas are commonly known as the functional areas of business.

There is no standard classification of such sub-system in an organization, but a typical set of functions in a manufacturing organization includes:
Production
Marketing
Finance and accounting
Materials and Personnel
systems

Production:
  • Production planning and control
  • Engineering standards
  • Quality controlR
  • & D etc
Marketing:
  • Sales order
  • Forecasting
  • Sales analysis
  • Billing
  • Distribution Stock
  • availability
  • Sales quota control
  • Pricing
  • Product promotion
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