MS OFFICE NOTES
Microsoft Office Suite: Microsoft Office is a group of useful programmes that the company has created. It contains a number of programmes that are frequently used in both personal and professional contexts.
Word: The word processing programme Microsoft Word is used to draught and edit documents. Formatting, spell checking, and the use of photos, tables, and graphs are some of the capabilities it offers.
Microsoft Excel is a spreadsheet application used for data management, analysis, and manipulation. It offers capabilities for performing intricate calculations as well as tools for producing formulas, charts, and graphs.
Microsoft PowerPoint is a presentation tool that enables users to make slideshows that are aesthetically appealing. To improve presentations, it provides a variety of templates, animations, and slide transitions.
Microsoft OneNote is a programme for capturing electronic notes. Users can write notes, draw pictures, take screenshots, and organise audio recordings. OneNote is made to make teamwork and cross-device synchronisation easier.
Big data can be stored and retrieved using the database management system Microsoft Access. It is appropriate for small-scale database applications because it comes with tools for building tables, forms, queries, and reports.
Brochures, flyers, newsletters, and other publications can be made using the desktop publishing programme Microsoft Publisher. It provides options for customising layouts as well as pre-designed templates.
Teams: Microsoft Teams is a platform for teamwork and communication that combines file sharing, video conferencing, chat, and project management. It is intended for distant work and team collaboration.
Online and Cloud Integration: Under the name Office Online, Microsoft Office offers web-browser-based online versions of its apps. Additionally, it provides OneDrive online storage and synchronisation, enabling users to access and work on their files from various devices.
These are but a few of Microsoft Office's and its programmes' highlights. Every programme provides a variety of features and functionalities to boost productivity and make a variety of activities easier.
Word processing:-
Whenever we create a new document file in any application program then whatever text we write
should be in a sequence it should be in a standard form, for such kind of representation we use Word
Processor. In other words we can say that creation of words, creation of sentences, creation of a
paragraph or creation of a page is quite simpler with the use of word processor. When we represent
the text in such a sequence then the process is known as word processing.
Features of word processing:-
1) Word wrap:- While typing any text when a program automatically changes a line i.e. after the
completion of first line it automatically starts second line this process is known as word wrap.
2) Page Formatting:- It includes all the changes and settings performed on a page. For ex. 4
directional margins can be set, we can set header and footer also we can use Endnote by page
formatting.
3) Paragraph formatting: - It includes the changes turn on a paragraph as per our need like as- we
can set the starting point of the paragraph, line spacing of the paragraph, space between two
paragraphs etc.
4) Text formatting:- It includes the changes made on the text as per our requirements we can change
font of the text, we can change size of the text, we can make it bold, Italic or underline letters. We
can also change the color of text.
5) Editing of text: - If any kind of mistake occur by typing then we can change the text to correct it,
like we can change the text, correct the spellings etc, this is known as editing of text. By using word
processor we can also correct the spelling & check the grammar. We can also get the output of the
file as a hard copy or soft copy.
Microsoft word (MS-word) A powerful word processor: - MS word stands for Microsoft word it
is the most powerful and developed word processing package generally it is used for the heavy
formatting in text material.
Introduction and comparison of various office suites –
MS Office – MS Office contains following application programs %&Word, Excel, Power Point,
Outlook, Access, Front page.
1] Word – MS Word is the most famous & useful member of Office suite. With the help of
application software by using word processing and Desktop publishing Memo, Resume, Report can
be created. MS Word provides various features which works for the text.
Already available Templates and Wizards helpful in hard documentation.
Spelling checker corrects all the Spelling mistakes while typing and thesaurus provides
the meaning and synonyms of the selected word.
With the help of Mail Merge two different file documents and database for mass
correspondence (lkeqfgdi=kpkj), can be merged.
Table feature helps to set the data in the form of Table.
With the help of Column Settings a document can be divided into multiple columns.
Auto correct feature automatically corrects the mistakes generally occurred in fast typing.
2] Excel - MS Excel is an application which is used to manipulate the data especially arithmetic data.
Features provided by MS Excel makes the task easier.
Templates –Templates are used for the standardization of data entry files which may contain
typical formulas.
Chart and mapping tools are available to represent the data graphically.
1 Information List can be Sorted and filtered very quickly and easily.
2 Importing and Exporting Tools are available to move the data in Excel or out of excel for
example in Access or any other Database application.
3] Power Point [Presentation Graphics] – Power Point is the only application used to create
Presentations. Presentations can be created on computer very quickly and easily with Power Point.
Auto content wizard makes the creation of Presentation very easy.
Completely designed templates of text and graphical slide formats are also available.
Clip art library is available to provide various pictures related to various fields.
Multimedia sounds and videos can be inserted in the Presentations.
Various animation effects are available as graphical feature.
With the help of Microsoft organization chart, organization chart be inserted in the
Presentations.
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